Fox Chapel Area School District
611 Field Club Road / Pittsburgh, PA 15238 / 412.963.9600

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This letter is to assure you of our concern for the safety and welfare of students. Our Emergency Operations Plan provides for response to all types of emergencies. Depending on the circumstances of the emergency, we will use one of the following protective responses.

Type of Protective Response

Immediate evacuation         Students are evacuated to a safe area on the school grounds in the event of a fire, etc.

Modified operation              May include cancellation/postponement or rescheduling of normal activities. These actions are normally taken in case of a winter storm or building problems that make it unsafe for students (such as utility disruptions) but may be necessary in a variety of situations.

In-place sheltering              Sudden occurrences, weather or hazardous materials related, may dictate that taking cover inside the building is the best immediate response.

Evacuation                         Total evacuation of the campus may become necessary if the school is in an endangered area. In this case, students may be taken to another school outside of the endangered area (“host” facility).

Additonally, if your residence is in a disaster area and the school is not, your children will be cared for in their regular school location until the danger has subsided, or until you or your authorized designee can reach the school.

Please watch WTAE-TV, KDKA-TV, and WPXI-TV for announcements relating any of the emergency actions listed above. Additionally, information concerning school closings will be recorded on our district’s information line at 412-967-2500, and the district’s web site at www.fcasd.edu whenever there are school delays, cancellations, or early dismissals.

We ask that you refrain from calling the school during the emergency. This will keep telephone lines open so that campus administrators will be able to make emergency calls and relay information to the media.

The media will advise you when and where to report to regain custody of students. This will avoid traffic congestion that may impede the response of emergency vehicles and threaten the safety of students and staff.

You will need to do the following when reporting to the designated student release area:

  • produce a photo identifying yourself as the authorized person designated at the beginning of the school year to pick up the student.
  • be prepared to sign a student release form.

The form designating persons to pick up your student is included with this letter for you to complete and have returned to the school immediately.   This form will be used for ALL INSTANCES when your student is released from the school. Please ensure that only those persons you list on the form attempt to pick up your student.

In the event your student has a personal means of transportation at school at the time of the emergency or evacuation, your consent is also required before the student will be permitted to leave with his/her own mode of transportation.

I specifically urge you not to telephone the school or attempt to make different arrangements during an event. This action will only create additional confusion and divert staff from their assigned emergency duties.

All instructions will be provided to the media for dissemination. Should the media be unable to operate because of power loss, etc, a route alerting system will be activated in your area.

Emergency conditions may also require that the school will have to close for a period of time. In that event, students may be required to complete assignments at home or at another location. You will be informed via the news media or neighborhood alerting system of procedures to be followed.

In order to assure the safety of our students and staff, and in an effort to assure the continuity of the educational process, I ask your understanding and cooperation. Should you have additional questions regarding our emergency operating procedures contact your building principal.


Gene Freeman, Ed.D.